Divisional Secretariat - Giribawa

Otaining a new NIC.

Obtaining a National Identity Card (NIC) for the first time.

1. Eligibility criteria to apply for an ID for the first time

• Should be a citizen of Sri Lanka
• Should be attained 16 years of age

2. Obtaining an Application

• From the Grama Niladhari of the applicant’s residential area;
• From the Estate superintendant (if the applicant resides in an estate);
• From the School Principal or the “Parivenadhipathi” of the respective Pirivena in the case of school applications

Completed application along with the relevant documents should be handed over to the above respective officers as appropriate.

Necessary documents to be submitted to obtain an ID for the first time:

1. Duly completed RPD Form 1
2. Applicants under 50 years of age should compulsorily submit the Birth Certificate (BC) or the Probable Age Certificate issued by the Additional District Registrar in order to obtain an ID card.

• The Department considers 1st of July of the respective year as the date of birth in respect of the applicants who submit probable age certificates.

3. Applicants over 50 years of age and do not possess the birth certificate or the probable age certificate, could submit two or more following alternative documents along with the results of search of registers and an Affidavit to confirm the age.

• School leaving certificate
• Certificate of Baptism
• Copies of Birth certificates of children of the applicant, (if the date of birth of the applicant indicated )
• Extract of the birth certificate of the applicant
• Citizenship certificate of Sri Lanka (if the date of birth indicated)
• Estate leaving certificate (if the date of birth indicated)
• Certified copies of relevant pages of the Passport
• Registration card issued by the Estate Superintendent
• Horoscope (if available)

4. Applicants born in a foreign country should submit the citizenship certificates issued by the Department of Immigration & Emigration of Sri Lanka.
5. Women applicants, who wish to include husband’s family name in the ID card need to submit the original & a copy of the marriage certificate.
6. Five colour photographs of the size of 1 ⅜” X ⅞”
7. Stamp fees

• Stamps to a value of Rs. 3/= for the applicants under 17 years of age.
• Stamps to a value of Rs. 13/= for the applicants over 17 years of age.

8. Applicants, who wish to include their occupation/designation in the ID card, should submit a service certificate obtained during the last three months. Professionals also need to submit documentary evidence, in case if they wish to include their profession in the ID card. (I.e. Engineers, Doctors, Accountants, Lawyers should submit relevant Degree certificates). In case of the Businessmen, they need to submit a certified copy of the Business Registration certificate.
9. Procedure to confirm the Priest status of applicants-

• Buddhist cleric should submit the “Certificate of Ordain” or “Upasampada Certificate” issued by the Department of Buddhist Affairs
• “Dasasil Matha” should submit the registration certificate issued by the Department of Buddhist Affairs
• Islamic priest should submit the certificate issued by the Department of Islamic Religious Affairs
• Hindu priest should submit the certificate issued by the Department of Hindu Religious Affairs
• Catholic priest should submit certificate issued by the head of relevant catholic religious chapters

Amending Information on Issued Identity Cards

Obtaining a new Identity Card after amending the information of the existing ID card or to replace the existing damaged ID card.

1. From the Grama Niladhari of the applicant’s residential area;
2. From the Estate superintendant (if the applicant resides in an estate);

Necessary documents to be submitted to amend the existing ID:

1. Duly completed RPD Form 8
2. Existing NIC
3. Five colour photographs of the size of 1 ⅜” X ⅞”
4. Stamps to a value of Rs. 15/=
5. If the name, date of birth and relevant information of the applicant have been changed or not legible in the current ID card, original birth certificate, probable age certificate or the “results of search of registers” need to be submitted.

• School leaving certificate
• Certificate of Baptism
• Copies of Birth certificates of children of the applicant, (if the date of birth of the applicant indicated )
• Extract of the birth certificate of the applicant
• Citizenship certificate of Sri Lanka (if the date of birth indicated)
• Estate leaving certificate (if the date of birth indicated)
• Certified copies of relevant pages of the Passport
• Registration card issued by the Estate Superintendent
• Horoscope (if available)

6. Women applicants, who wish to include husband’s family name in the ID card need to submit the original & a copy of the marriage certificate. If the name, date of birth and relevant information of the applicant have been changed or not legible in the current ID card, original birth certificate or probable age certificate need to be submitted.
7. If the number of the current ID card is not legible, documentary evidence is required to confirm that NIC number has used in the past. (I.e. certified copies of Passport, Driving License etc.)
8. Applicants, who wish to include their occupation/designation in the ID card, should submit a service certificate obtained during the last three months. Professionals also need to submit documentary evidence, in case if they wish to include their profession in the ID card. (I.e. Engineers, Doctors, Accountants, Lawyers should submit relevant Degree certificates). In case of the Businessmen, they need to submit a certified copy of the Business Registration certificate.

9. Procedure to be confirm the Priest status of applicants-

• Buddhist cleric should submit the “Certificate of Ordain” or “Upasampada Certificate” issued by the Department of Buddhist Affairs
• “Dasasil Matha” should submit the registration certificate issued by the Department of Buddhist Affairs
• Islamic priest should submit the certificate issued by the Department of Islamic Religious Affairs
• Hindu priest should submit the certificate issued by the Department of Hindu Religious Affairs
• Catholic priest should submit certificate issued by the head of relevant catholic religious chapters

10. Applicants, who have changed the status of Buddhist clergy, should submit a certificate issued by the Department of Buddhist affairs to this effect.

Applicant, who needs to include other names in the ID card, should submit documentary evidence and an Affidavit obtained from a Justice of Peace (JP) to certify that the other names have been used in the past.

Obtaining Duplicate Identity Card Copies

Request for a Duplicate in respect of a lost ID card.

Obtaining an Application

1. From the Grama Niladhari of the applicant’s�residential area;
2. From the Estate superintendant (if the applicant resides in an estate);

1. Duly completed RPD Form 7
2. Original copy of the complaint lodged in the Police Station to state that the NIC has been lost. This complaint should be lodged during last six month.
3. Five colour photographs of the size of 1 ⅜” X ⅞”
4. Stamps to a value of Rs. 15/=
5. Originals of Birth Certificate, Probable Age Certificate or the “results of search of registers”.

• School leaving certificate
• Certificate of Baptism
• Copies of Birth certificates of children of the applicant, (if the date of birth of the applicant indicated )
• Extract of the birth certificate of the applicant
• Citizenship certificate of Sri Lanka (if the date of birth indicated)
• Estate leaving certificate (if the date of birth indicated)
• Certified copies of relevant pages of the Passport
• Registration card issued by the Estate Superintendent
• Horoscope (if available)

6. Applicants, who wish to include their occupation/designation in the ID card, should submit a service certificate obtained during the last three months. Professionals also need to submit documentary evidence, in case if they wish to include their profession in the ID card.(I.e. Engineers, Doctors, Accountants, Lawyers should submit relevant Degree certificates). In case of the Businessmen, they need to submit a certified copy of the Business Registration certificate.
7. Documentary evidence such as Passport, Bank Book, Driving License etc. to certify that the number of lost ID has been used in the past.
8. Grama Niladhari certificate to confirm the residential place.
9. Procedure to be confirm the Priest status of applicants-

• Buddhist cleric should submit the “Certificate of Ordain” or “Upasampada Certificate” issued by the Department of Buddhist Affairs
• “Dasasil Matha” should submit the registration certificate issued by the Department of Buddhist Affairs
• Islamic priest should submit the certificate issued by the Department of Islamic Religious Affairs
• Hindu priest should submit the certificate issued by the Department of Hindu Religious Affairs
• Catholic priest should submit certificate issued by the head of relevant catholic religious chapters

Applicants, who have changed the status of Buddhist clergy, should submit the certificate issued by the Department of Buddhist affairs.

Obtaining a National Identity Card, under One Day Service (ODS)

Obtaining a National Identity Card (NIC) under One Day Service (ODS)
A Service to obtain an ID card within a day was commenced from 01st September 2009 to issue NICs to applicants who wish to obtain NICs for urgent purposes. The Department charges a fee of Rs 500/= per Application for one day service as approved by the government.

Certification of applications

• By the Grama Niladhari & the Divisional Secretariat of the respective area.
• By estate Superintendent ( in the case of state Applications)
• By the relevant School Principal or the “Parivenadipathi Thero” in the case of School applications for first time registration.

Acceptance of Application

• From persons who are less than 20 years of age for first time registration.
• From persons who apply for corrections or amendments to the old NIC.
• From persons who apply for a duplicate NIC for a lost ID where relevant documents could be easily traced in the Department.

Issuance of National Identity Cards
It is compulsory for an applicant to be present at the Department personally to submit their application and obtain his /her NICs after issuance. However, in the event of applicant being unable to present himself /herself at the Department, a family member whose relationship (father /mother/Children/ Husband / Wife) is supported by documentary evidence or person who possesses an authorization letter by the applicant can obtain the applicant’s NIC after issuance by the Department.

Registration of Births Occurred at Home

• Inform the Grama Niladari within 07 days of the birth is occurred.
• Grama Niladari shall send a report to the registrar of the area.
• The birth is registered by the registrar of births and deaths of the area where birth has occurred.
• Duly filled declaration of birth shall submit to the registrar of births and deaths of the area. Declaration of birth can be obtained from the registrar.
• Persons required to give information,
  • Father
  • Mother
  • Each person present at the birth
  • Person have in charge of the child
• Birth may be register free of charge within a period of 03 months. Birth can be registered after 03 months. Please see the delayed registration of births.
• Certificate of birth is issued to the informant free of charge.

Registration of Births Occurred in a Rural Hospital

• The birth is registered by the Registrar of births and deaths of the area where birth occurred. If the birth has occurred at a Rural Hospital, inform the Registrar of that area for registration of such birth.
• Appropriate persons for informing of a birth for registration
  • Father
  • Mother
  • Person present at the time of occurrence of the birth
  • Medical Officer of the hospital
• Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
• Documents to be submitted
• Duly perfected declaration
• Hospital report issued in proof of the occurance of the birth
• A birth can be registered free of charge within a period of 03 months.
• A copy of the birth certificate is issued to the informant free of charge.
• Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration of Births Occurred in a General Hospital

• Inform the Registrar of births and deaths at the General Hospital for registration of birth.
• Appropriate persons for informing of a Birth for registration
  • Father
  • Mother
  • Person present at the time of occurrence of the birth
  • Medical Officer of the Hospital
• Obtain the relevant declaration from the Registrar of births and deaths at the General Hospital for informing the birth.
• Documents to be submitted
  • Duly perfected declaration
  • Hospital report issued in proof of the occurance of the Birth
• A Birth can be registered free of charge within a period of 03 months.
• A copy of the Birth Certificate is issued to the informant free of charge.
• Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration of Births Occurred in a Private Hospital

• The Birth is registered by the Registrar of births and deaths of the area where birth occurred. If the birth has occurred at a private hospital, inform the Registrar of that area for registration of such birth.
• Appropriate persons for informing of a birth for registration
  • Father
  • Mother
  • Person present at the time of occurrence of the birth
  • Medical Officer of the Hospital
• Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
• Documents to be submitted
  • Duly perfected declaration
  • Hospital report issued in proof of the occurance of the birth
• A birth can be registered free of charge within a period of 03 months.
• A copy of the birth certificate is issued to the informant free of charge.
• Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration of Births Occurred in a Registered Estate

• Inform the estate superintendent within 07 days from the birth is occurred.
• Persons required to give information,
  • Father
  • Mother
  • Each person present at the birth
• Estate superintendent will certify the application and send to the Divisional Secretariat through the District Medical Officer.
• The birth is registered by the District Registrar and the certificate of birth will send to the estate superintendent.
• Certificate of birth can obtain from the estate superintendent by the informant free of charge.

Registration of Births Occurred at a Foreign Country

ELIGIBILITY

Registration of birth of children born outside Sri Lanka to Sri Lankan parents can be registered. At least one of the parent should be a citizen of Sri Lanka /should have dual citizenship at the time of the child’s birth.

The declaration should be submitted within three (3) months of such birth to the relevant Diplomatic/consular officer, If not after three (3) months and within one year the Diplomatic/consular officer should record the reason for the delay and effect the registration.

After a year if the registration is not done it should get the consent of the Registrar General.

PROVISIONS

A birth can be registered under the provisions of the Births and Deaths Registration act (chapter 110 ) and section 7 of the consular functions act no 4 of 1981 and the consular functions (amendment ) act no.18 of 2006.

Submission of documents for registration

If a birth occurs in a foreign country, application for registration of a birth should be forwarded to the relevant Sri Lankan embassy/High Commission.

If it is not been registered and If the parents are living in Sri Lankadeclaration for registration of a birth should be forwarded to the Central Record Room of the Registrar General’s Department, Maligawatte, Colombo 10.

SUBMISSION PROCEDURE

Documents requesting registration for a birth should be submitted by one of the parent or the guardian.

DOCUMENTS REQUIRED FOR REGISTRATION OF BIRTH

1. Declaration form filled by the declarant
2. Birth certificate issued by the relevant country/Hospital record of the child.
3. Birth certificates of the father and the mother.
4. Marriage certificate of parents.
5. Passport copies of the parents at the time of the child’s birth.
6. English translation should be produced to the documents in any other foreign languages if needed.

HOURS OF BUSINESS

Central record room is open from 9.00 a.m. to 3.00 p.m. Except for Saturdays, Sundays and public holidays.

Working hours in the relevant Embassies/ High Commissions varies. Visit the relevant embassy/ High Commission web sites.

PROCESS OF CHARGES

£18 (Sterling Pounds) or $25 (US Dollars) or €20 (Euro) should be paid for to the relevant Embassy or High commission for the registration and issuance of a birth certificate.

If the declaration is submitted to the Central Record Room of the Registrar General’s Department, Rs.3900 should be paid to the consular section of the Ministry of External Affairs and hand over the receipt to the Central Record Room for the registration and issuance of a birth certificate.

Return of the certificate

To the person who presented the declaration.

Inquiries

1. Relevant Sri Lankan Embassy/High Commission or Consular Affairs Division of Ministry of External Affairs, Ceylinco building, Janathipathi Mawataha, Colombo 01

         Tel no;+94112446302,+94338812

2. Central Record Room of the Registrar General’s Department, Maligawatta, Colombo 10.

Tel no;+94112329773,+942433075

Registration of a Past Birth